Mail Services Coordinator (Mail Services Supervisor I)

Company: Sonoma State
Location: Rohnert Park
Posted on: November 14, 2023

Job Description:

Mail Services Coordinator (Mail Services Supervisor I)

Job No: 525453
Work Type: Staff
Location: Sonoma
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Application Process

This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume.

Please review the position description listed above for full scope of responsibilities and qualifications.

Job Summary

Reporting to and under general supervision of the General Services Manager, the Mail Services Coordinator performs and leads the performance of work involving the collecting, sorting, and delivering of campus mail, United States mail, and other materials for the campus.

Key Qualifications

This position requires two years of progressively responsible general office clerical work, stock clerk work, or specialized postal or delivery service work. An incumbent who does not have the experience listed may be considered eligible based on other evidence of meeting the minimum qualifications. Possession of a valid fork lift operator certification or the ability to obtain certification within 30 days of employment. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, mail/shipping software and PeopleSoft preferred. The incumbent must successfully complete a pre-placement exam and must possess and/or obtain and thereafter maintain a California Driver's License valid for the operation of any vehicle or equipment required to maintain and operate.

In addition, the incumbent must possess a general knowledge of mailing handling methods, techniques, and postal regulations. The ability to organize and plan work; read labels and sort mail and printed material accurately and rapidly; maintain accurate records and prepare accurate reports; lift and move bags of mail; quickly learn the organizational structure, programs, and physical layout of the campus; read and write and perform mathematical calculations at a level appropriate to the position. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.

Salary and Benefits

Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,384 to $4,084 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid-compliance-and-monitoring-office.

CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

For questions related to the application process, please reach out to hr@sonoma.edu. The ADA Coordinator is also available (hraccommodations@sonoma.edu) to assist individuals with disabilities in need of accommodation during the hiring process.

Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/resources/fire-safety. The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu.

Application Close: Open Until Filled

To apply, visit https://employment.sonoma.edu/en-us/job/525453/mail-services-coordinator-mail-services-supervisor-i

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Keywords: Sonoma State, Rohnert Park , Mail Services Coordinator (Mail Services Supervisor I), Other , Rohnert Park, California