HRIS Data & Compliance Specialist

Company: PACE Supply
Location: Rohnert Park
Posted on: January 14, 2023

Job Description:

PACE Supply Corp. is seeking an HRIS Data & Compliance specialist for our People Department in Rohnert Park, CA.Our Data & Compliance Specialist maintains optimal function of the human resource information system (HRIS), which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules. Configures the system to meet ongoing business needs and generates reports to support HR functions, including compensation, compliance, performance management, and workforce analytics. Assists and maintains the employee and managers portal. Will support with communicating, educating, and enforcing business process rules and policies as needed. Ensures system compliance with data security and privacy requirements.Human Resource Information System Management

• Assists and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
• Assists and maintains internal database files, tables, codes, backup files, integrity, and security.
• Provides technical support, troubleshooting, and guidance to HRIS users.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
• Programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Compiles or assists with the acquisition of complex data reports, summaries, and logs for executives and People managers and staff.
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
• Assists with the procurement of appropriate hardware and software to ensure that the organization has high quality, efficient systems. Helps facilitate migration to a unified HRIS if required.
• Assists in building and maintaining a manager and employee portal.
• Assists with maintaining paper and electronic employee files and complies with retention regulations.
• Assists with maintaining records and compile statistical reports concerning personnel-related data, such as hires, transfers, performance appraisals, and absenteeism rates.
• Supports Data & Compliance Manager in fulfilling all reporting requirements of all relevant government rules and regulations.
• Assists with providing required data for legal cases.
• Develop user procedures, guidelines, and documentation.
• Research and resolve HRIS problems, unexpected results, or process flaws.
• Enters data related to new hires, personnel actions, and employee-initiated data changes.Policy and Procedures Document Control, and Maintenance
  • Assists the Data & Compliance Manager with the communication of any changes in policy in coordination with the People Business Managers, Talent Acquisition Manager, Talent Development Manager and Total Rewards Manager.
  • Print and distribute updated policies and Employee Handbook as needed.
  • Scan and upload policies according to company procedures and retention rules.Compliance Support
    • Help communicate and track corporate ethics statements, policies and supporting forms/acknowledgements.
    • May help assist the Data & Compliance Manager in conducting annual corporate governance audits to determine the state of the corporation and presents findings to superiors.
    • Assists with tracking and reporting employee training on compliance related topics, policies, or procedures and generate reports for the Data & Compliance Manager and the PBMs for specific branches.
    • Assists with verifying that all regulatory policies and procedures have been documented, implemented, and communicated.
    • Prepare management reports regarding compliance operations and progress.
    • Assists the Data & Compliance Manager in the consistent implementation of all People policies and procedures across all hiring requirements.
    • Help conduct periodic internal reviews or audits to ensure consistent implementation of policies across all PACE departments, divisions and locations.Performance Management Support
      • Track completion of performance reviews by department, division, branch, or manager.
      • Provide reports as needed.
      • Performs other duties as required.Minimum EducationHigh School DegreeMinimum Work Experience and SkillsAt least 3 years related experience in the same capacity from a company with at least 200 employees.Average verbal and written communication skills.Average interpersonal.Above average technical support skills.Excellent organizational skills and attention to detail.Ability to keep information confidential.Proficient with Microsoft Office Suite or related software.Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product.Ideal EducationBachelor's Degree in Information Technology, Human Resource Management, Business Administration Ideal Work Experience and Skills5 years experience in the same capacity from a company with at least 1000 employees.Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.Strong analytical and critical-thinking skills.Ideal Professional License or designationsSHRM Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP) SHRMProlonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Benefits Snapshot:PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.Relocation BenefitNORemote AvailabilityNORequisition ID: 2022-2373 External Company URL: https://pacesupply.com/ Post End Date: 1/20/2023 Overview: PACE Supply Corp. is seeking an HRIS Data & Compliance specialist for our People Department in Rohnert Park, CA.Our Data & Compliance Specialist maintains optimal function of the human resource information system (HRIS), which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules. Configures the system to meet ongoing business needs and generates reports to support HR functions, including compensation, compliance, performance management, and workforce analytics. Assists and maintains the employee and managers portal. Will support with communicating, educating, and enforcing business process rules and policies as needed. Ensures system compliance with data security and privacy requirements.Responsibilities: Human Resource Information System Management
        • Assists and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
        • Assists and maintains internal database files, tables, codes, backup files, integrity, and security.
        • Provides technical support, troubleshooting, and guidance to HRIS users.
        • Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
        • Programs custom functions and documentation such as automated queries, filters, macros, and reports.
        • Compiles or assists with the acquisition of complex data reports, summaries, and logs for executives and People managers and staff.
        • Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
        • Assists with the procurement of appropriate hardware and software to ensure that the organization has high quality, efficient systems. Helps facilitate migration to a unified HRIS if required.
        • Assists in building and maintaining a manager and employee portal.
        • Assists with maintaining paper and electronic employee files and complies with retention regulations.
        • Assists with maintaining records and compile statistical reports concerning personnel-related data, such as hires, transfers, performance appraisals, and absenteeism rates.
        • Supports Data & Compliance Manager in fulfilling all reporting requirements of all relevant government rules and regulations.
        • Assists with providing required data for legal cases.
        • Develop user procedures, guidelines, and documentation.
        • Research and resolve HRIS problems, unexpected results, or process flaws.
        • Enters data related to new hires, personnel actions, and employee-initiated data changes.Policy and Procedures Document Control, and Maintenance
          • Assists the Data & Compliance Manager with the communication of any changes in policy in coordination with the People Business Managers, Talent Acquisition Manager, Talent Development Manager and Total Rewards Manager.
          • Print and distribute updated policies and Employee Handbook as needed.
          • Scan and upload policies according to company procedures and retention rules.Compliance Support
            • Help communicate and track corporate ethics statements, policies and supporting forms/acknowledgements.
            • May help assist the Data & Compliance Manager in conducting annual corporate governance audits to determine the state of the corporation and presents findings to superiors.
            • Assists with tracking and reporting employee training on compliance related topics, policies, or procedures and generate reports for the Data & Compliance Manager and the PBMs for specific branches.
            • Assists with verifying that all regulatory policies and procedures have been documented, implemented, and communicated.
            • Prepare management reports regarding compliance operations and progress.
            • Assists the Data & Compliance Manager in the consistent implementation of all People policies and procedures across all hiring requirements.
            • Help conduct periodic internal reviews or audits to ensure consistent implementation of policies across all PACE departments, divisions and locations.Performance Management Support
              • Track completion of performance reviews by department, division, branch, or manager.
              • Provide reports as needed.
              • Performs other duties as required.Qualifications: Minimum EducationHigh School DegreeMinimum Work Experience and SkillsAt least 3 years related experience in the same capacity from a company with at least 200 employees.Average verbal and written communication skills.Average interpersonal.Above average technical support skills.Excellent organizational skills and attention to detail.Ability to keep information confidential.Proficient with Microsoft Office Suite or related software.Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product.Ideal EducationBachelor's Degree in Information Technology, Human Resource Management, Business Administration Ideal Work Experience and Skills5 years experience in the same capacity from a company with at least 1000 employees.Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.Strong analytical and critical-thinking skills.Ideal Professional License or designationsSHRM Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP) SHRMWork Environment: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Benefits Snapshot:PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.Relocation BenefitNORemote AvailabilityNO

Keywords: PACE Supply, Rohnert Park , HRIS Data & Compliance Specialist, Other , Rohnert Park, California