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Office Coordinator

Company: Traditional Medicinals
Location: Rohnert Park
Posted on: January 20, 2023

Job Description:

Job DescriptionDepartment: Human Resources Reports To: Director of Human ResourcesSummary:The Office Coordinator will work closely with Human Resources and the Employee Experience Manager to provide administrative and facilities support with daily operations of the office. This onsite position also supports our employees by providing them with the services and resources needed to perform their job. The ideal candidate will have a "can do" attitude and is excited to provide great customer service. This person should also enjoy multitasking, solving problems in the moment. Essential Duties & Responsibilities

  • Manage and oversee duties related to reception in the corporate facility, including answer, screen, and direct incoming calls, and greet visitors
  • Manage the employee lunch/snack program, conference room setup, and breakroom supplies
  • Manage office supplies inventory for the company and track usage, request orders as necessary
  • Receive and sort incoming mail and deliveries, and manage outgoing mail, which includes creating shipping labels and managing postage machinery
  • Oversee the logistics for events such as board meetings, group travel, and departmental catered meals.
  • Assist with event planning for onsite and offsite events – holiday party, large meetings
  • Provide new employee onboarding support – desk setup, supplies, orientation, employee announcement, etc.
  • Coordinate monthly employee tea order give-away
  • Coordinate vendor services related to building maintenance.
  • Coordinate monthly employee staff meetings
  • Partner with Director of HR and Employee Experience Manager to analyze office and experience budget and process invoices Additional Duties:
    • Managing the employee electric car charging benefit program
    • Support office moves and signage as needed
    • Scheduling meetings
    • Support diversity, equity and inclusion initiatives
    • Provide backup administrative support to other locations
    • Provide backup support to HR Director with processing invoicesExperience Requirements
      • College degree or relevant experience preferred
      • 2 years of administrative/facilities experience, knowledge of Human Resources a plus
      • Demonstrate a high level of proficiency and working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook Skills & Abilities:
        • Demonstrated ability to work independently, manage time and resources
        • Organize and prioritize work across multiple projects, be detail-oriented and work within tight deadlines
        • Excellent oral and written communication skills appropriate for all levels of an organization
        • Culturally sensitive with high emotional intelligence
        • Strong presentation skills
        • Able to effectively collaborate and partner with a range of internal groups
        • Ability to work in a fast-paced environment
        • Ability to recognize problems, collect data, analyze results and make recommendations
        • Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture
        • Interpersonal savvy – relates well to all kinds of people, up, down, sideways, inside and outside the organization and uses tact and diplomacy
        • Learning on the fly – learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoys the challenge of unfamiliar tasks
        • Excellent customer service and relationship building skills
        • Optimistic and outgoing personality
        • Be a team player, dealing effectively with coworkers and internal clients at all levels Travel Requirements (if any): less than 10% occasional travel to Sebastopol Physical/Mental Requirements:
          • Ability to read, analyze and interpret business documents
            • Ability to communicate via speech, writing and hearing with employees, regulatory agencies or members of the business community
            • Ability to travel to different work locations and meeting sites
            • Must be able to stand; walk; reach with hands and arms
            • Frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds
            • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus. Work Environment:Employee works in a busy administrative office with moderate noise as well as visiting other offices, warehouses, production environments and external partner sites. This position is based in Rohnert Park, CA. Office hours are Monday through Friday, 8:30 – 5:00 pm. This is an on-site position. Remote candidates will not be considered for this role.Pay Range$58,000 - $65,000Powered by JazzHRnlEqYIhrkw

Keywords: Traditional Medicinals, Rohnert Park , Office Coordinator, Administration, Clerical , Rohnert Park, California

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