Office Coordinator
Company: Traditional Medicinals
Location: Rohnert Park
Posted on: January 20, 2023
Job Description:
Job DescriptionDepartment: Human Resources Reports To: Director
of Human ResourcesSummary:The Office Coordinator will work closely
with Human Resources and the Employee Experience Manager to provide
administrative and facilities support with daily operations of the
office. This onsite position also supports our employees by
providing them with the services and resources needed to perform
their job. The ideal candidate will have a "can do" attitude and is
excited to provide great customer service. This person should also
enjoy multitasking, solving problems in the moment. Essential
Duties & Responsibilities
- Manage and oversee duties related to reception in the corporate
facility, including answer, screen, and direct incoming calls, and
greet visitors
- Manage the employee lunch/snack program, conference room setup,
and breakroom supplies
- Manage office supplies inventory for the company and track
usage, request orders as necessary
- Receive and sort incoming mail and deliveries, and manage
outgoing mail, which includes creating shipping labels and managing
postage machinery
- Oversee the logistics for events such as board meetings, group
travel, and departmental catered meals.
- Assist with event planning for onsite and offsite events –
holiday party, large meetings
- Provide new employee onboarding support – desk setup, supplies,
orientation, employee announcement, etc.
- Coordinate monthly employee tea order give-away
- Coordinate vendor services related to building
maintenance.
- Coordinate monthly employee staff meetings
- Partner with Director of HR and Employee Experience Manager to
analyze office and experience budget and process invoices
Additional Duties:
- Managing the employee electric car charging benefit
program
- Support office moves and signage as needed
- Scheduling meetings
- Support diversity, equity and inclusion initiatives
- Provide backup administrative support to other locations
- Provide backup support to HR Director with processing
invoicesExperience Requirements
- College degree or relevant experience preferred
- 2 years of administrative/facilities experience, knowledge of
Human Resources a plus
- Demonstrate a high level of proficiency and working knowledge
of Microsoft Word, Excel, PowerPoint, and Outlook Skills &
Abilities:
- Demonstrated ability to work independently, manage time and
resources
- Organize and prioritize work across multiple projects, be
detail-oriented and work within tight deadlines
- Excellent oral and written communication skills appropriate for
all levels of an organization
- Culturally sensitive with high emotional intelligence
- Strong presentation skills
- Able to effectively collaborate and partner with a range of
internal groups
- Ability to work in a fast-paced environment
- Ability to recognize problems, collect data, analyze results
and make recommendations
- Dealing with Ambiguity – can effectively cope with change, can
shift gears comfortably, can decide and act without having the
total picture
- Interpersonal savvy – relates well to all kinds of people, up,
down, sideways, inside and outside the organization and uses tact
and diplomacy
- Learning on the fly – learn quickly when facing new problems,
open to change, quickly grasps the essence and underlying structure
of anything, enjoys the challenge of unfamiliar tasks
- Excellent customer service and relationship building
skills
- Optimistic and outgoing personality
- Be a team player, dealing effectively with coworkers and
internal clients at all levels Travel Requirements (if any): less
than 10% occasional travel to Sebastopol Physical/Mental
Requirements:
- Ability to read, analyze and interpret business documents
- Ability to communicate via speech, writing and hearing with
employees, regulatory agencies or members of the business
community
- Ability to travel to different work locations and meeting
sites
- Must be able to stand; walk; reach with hands and arms
- Frequently lift and/or move up to 15 pounds and occasionally
lift and/or move up to 30 pounds
- Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth
perception and the ability to focus. Work Environment:Employee
works in a busy administrative office with moderate noise as well
as visiting other offices, warehouses, production environments and
external partner sites. This position is based in Rohnert Park, CA.
Office hours are Monday through Friday, 8:30 – 5:00 pm. This is an
on-site position. Remote candidates will not be considered for this
role.Pay Range$58,000 - $65,000Powered by JazzHRnlEqYIhrkw
Keywords: Traditional Medicinals, Rohnert Park , Office Coordinator, Administration, Clerical , Rohnert Park, California
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